Astra Cloud College OS
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Portals Modules Attendance Made for Nepal AI FAQ Book a demo

College ERP + LMS with built-in AI

Your whole college, on one live record.

Admissions to transcripts, attendance to payroll. Students, teachers, parents and the office work from the same records, so nothing has to be copied, chased or reconciled at the end of term.

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  • Records
  • Teaching
  • Money & marks
  • People
  • eSewa
  • Khalti
  • Bikram Sambat
  • Sparrow & Aakash SMS
  • NPR, lakh & crore
  • नेपाली & English
  • PDF receipts & transcripts

Portals

Four ways in. One set of records.

Everyone signs in at the same page and lands on a screen made for their job. People see only what their role allows.

The office

  • Enrolment, fees and dues at a glance
  • Reports on attendance shortfall and admissions
  • Roles, permissions and a full audit log

Teachers

  • Today's classes and a one-tap register
  • Notes, assignments and auto-marked quizzes
  • Enter marks once; results calculate themselves

Students

  • Timetable, notices and deadlines
  • Course space, results and transcript
  • See what is owed and pay from the phone

Parents

  • One account for all their children
  • An SMS the day a child is marked absent
  • Results, dues and messages to teachers

Modules

Everything the college runs, in four families.

Replace the separate fee software, the paper registers, the result spreadsheets and the WhatsApp groups. A change made anywhere is right everywhere.

Records

  • Academics & timetableProgrammes, batches, sections, rooms and a clash-aware week.
  • Certificates & documentsCharacter, bonafide and transfer certificates, publicly verifiable.
  • LibraryCatalogue, issue and return, due dates and overdue tracking.
  • ReportsWho is below 75%, what is outstanding, how admissions are trending.

Teaching

  • Course spaceUnits and lessons, notes, assignments and class Q&A.
  • AttendancePer class or once a day, by teacher or by ID card at the door.
  • Quizzes & question bankOnline quizzes that mark themselves, from a reusable bank.
  • Online classesScheduled sessions linked to the timetable and the register.

Money & marks

  • Exams & resultsMarks entry, grade scales, GPA, rank and PDF transcripts.
  • Fees & financeInvoices, scholarships, eSewa and Khalti, counter receipts.
  • PayrollMonthly payroll with Nepal income-tax slabs and payslips.
  • ExpensesSpending recorded beside income, so the books add up.

People

  • AdmissionsApplications, entrance tests and spreadsheet import, checked row by row.
  • Staff & HRStaff records, leave requests and approvals.
  • Notices & messagesTargeted notices, messaging, SMS and browser push.
  • Student lifeClubs, events, achievements and wellbeing follow-up.

Tap to attend

Students tap a card. The register fills itself.

Print ID cards from the records you already hold. A reader at the door marks each student into the class running at that moment, or into the day, whichever way your college keeps attendance.

  • Cards you print yourselfBank-card size for a card printer, or ten to an A4 sheet with cut marks.
  • A photographed card is uselessThe code is a random token, valid only at a registered reader for a class timetabled right then.
  • Staff clock in with the same cardFirst tap in, last tap out, straight onto the payroll sheet.

Made for Nepal

Your calendar, your money, your language.

Built for how Nepali colleges actually run, not translated into it afterwards.

Bikram Sambat on every screen

Every date, receipt and transcript is in BS, with the Gregorian date beside it when a bank or a foreign university asks. Saturday is the holiday; the fiscal year runs Shrawan to Ashadh.

Fees paid from a phone

eSewa and Khalti. A payment counts only after the gateway confirms it, and the receipt is ready at once.

Absence SMS the same day

When a teacher saves the register, guardians of newly absent students get a text straight away.

नेपाली or English

Month names, digits and the interface itself, per college or per person.

Documents in rupees and words

Invoices, receipts, payslips and transcripts as clean PDFs, amounts written out in lakh and crore.

Astra AI

An assistant that has read your notes.

AI sits where people already work, and answers from your own course material rather than guessing.

  • Study help from class notesStudents ask about a PDF their teacher shared and get explanations and practice questions.
  • Quiz questions in minutesTeachers draft questions for a topic, review them, and keep the good ones.
  • Students who need attention, earlyPlain-language summaries of attendance and results.
  • You stay in controlChoose which roles may use it, set a daily limit, or switch it off.

Trust & rollout

Careful with student data. Quick to start.

  • Role-based permissionsOver seventy permissions across ten roles, checked on every request.
  • Two-step sign-inAuthenticator codes for staff, and an alert when a new device signs in.
  • Audit logSensitive changes recorded with who, what, when and where.
  • Scoped visibilityStudents see their classes, parents their children, teachers their sections.
  1. 1
    Set up your collegeLogo, programmes, sections, fee heads and grade scale — or start from a ready-made pack for a school, +2, BBS, BCA or CSIT.
  2. 2
    Import your peopleUpload students from a spreadsheet, add staff, link guardians. Sign-in details go out by email.
  3. 3
    Go liveTeachers take attendance, students open their portal, and parents see progress the same week.

FAQ

Questions colleges ask us.

Something else? Write to mail@astracloud.host.

What does Astra College OS include?

Admissions and student records, academics and timetables, a full LMS with notes, assignments and online quizzes, attendance, exams and results with transcripts, fees and online payments, HR and payroll, library, notices and messaging, a parent portal, and AI tools. Everything runs on one shared database, so there is nothing to sync.

Can students and parents pay fees online?

Yes. Invoices can be paid with eSewa or Khalti. A payment is only recorded after the gateway confirms it server-to-server, and a PDF receipt is available immediately.

Do parents get their own access?

Yes. Guardians sign in to a parent portal to see attendance, results, fees and notices, can switch between all of their children from one account, and can receive SMS alerts when a child is marked absent.

How do we move our existing student records in?

Fill in a spreadsheet template and upload it as CSV. Every row is checked and shown to you before anything is saved, and each student can be emailed their sign-in details automatically.

How is the AI used, and can it be switched off?

AI helps students study from class notes, helps teachers draft quiz questions and helps staff summarise progress and reports. Only roles you allow can use it, a daily limit per person can be set, usage is logged, and it can be turned off entirely in settings.

How does ID card attendance work?

You print ID cards from the student records already in the system. A student taps their card at a registered device and is marked present for the class timetabled at that moment, provided they are enrolled in it. The code on the card is a random token rather than the admission number, so a photographed card is worthless on its own, and a lost card can be revoked without affecting anyone else. Staff tap the same way to clock in and out.

We mark attendance once a day, not per class. Does that work?

Yes. Attendance can be kept per class meeting or once a day for a whole section, and it is a single setting. Either way the records land in the same place, so a student's attendance percentage, the shortfall report and the parent alerts all work the same.

Can the ID card match the one we already issue?

You choose what appears on the card, its colour, the signature line, the wording on the back, and whether it is one-sided or two-sided. You can also upload a photograph of your current card and have the design read from it, then correct anything before saving.

Do we need special hardware for card attendance?

No. Any tablet, phone or spare laptop with a browser works as a check-in point, and an inexpensive USB barcode scanner is the most reliable reader. Plastic NFC cards can be linked instead if your college already uses them.

Is our data secure?

Every screen and API call is checked against role-based permissions, sessions use short-lived tokens with rotating refresh tokens, connections are encrypted, and sensitive actions are written to an audit log.

Book a demo

See it running with your own college's setup.

Tell us a little about your institution. We will walk you through every portal and answer questions about moving your records across.